Indian Journal of Science Communication (Volume 2/ Number 1/ January – June 2003)

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From Chaos To Coherence : The Basics of Science Editing

Parvinder Chawla
Associate Editor, Science Reporter
National Institute of Science Communication and Information Resources (NISCAIR)
Dr. K.S. Krishnan Marg, New Delhi -110 012

Introduction

Unlike science writing which is intellectually a very satisfying experience whereby a science writer gets to express oneself by spinning a creative story with a theme to popularise a scientific concept, science editing actually involves mental exercise focused on improving the contents of a write-up penned by someone else. In the latter case the basic task is to weed out unnecessary information while padding up the story with relevant, contemporary data. All these alterations in a script are, however, done keeping intact the author's style of writing. Besides, as true for any good piece of scientific storey, it is essential that the script must be polished in such a way so that the edited version is completely in tune with the level of understanding of the target audience.

It is somehow felt that editing a script is quite like bringing coherence in a script which is at times, disjointed and unfocused and thus, lacks the ability to convey the scientific message it is meant to do. In other words, if the final edited script is likened to a pleasing, meaningful coherent speech, then the raw, unedited script is mostly its chaotic, confusing and incoherent counterpart. Good science editing is, therefore, a challenging task and it surely requires special skills. These skills can be, however, acquired with practice.

Objectives

This article is intended at the following :

1. To understand the basics of science editing.

2. To know what is expected of a good science editor.

3. To learn the basic techniques of science editing.

4. To know about the scope/ prospects of science editing as a career.

Historical background

Development of specialised skills for science editing and science writing in interested candidates is the need of the hour. Unfortunately, science communication per se had not been considered a subject for formal training for long. This might be due to the fact that science editing/ science writing have been considered so much a part of science training itself that the need for a formal course in this field was not realised earlier. Alternatively, magazine/ book publishing has been thought to belong to other faculties not related to science and hence, training personnel specialised in science editing/ science writing was not given enough importance.

In recent years, the dramatic advances made in science and technology and a rapid proliferation of scientific information, has tremendously increased the recognition of magazine/ book publishing as integral part of scientific research. With this, the need for training in scientific communication, in all its ramifications has assumed great importance.Science popularisation through reading (print) media has thus emerged as a specialised field of knowledge that requires unique skills for transforming technical data that sounds to be an alien language to the lay persons, into a magically simple and engrossing story.

Preset scenario

Communicating the achievements of science to general public, in an effective manner, is today understood to be not just a philanthropic activity of spreading awareness about current scientific issues but it is realised to be an absolute need of our society. Disseminating scientific information in a clear and understandable way is, in fact, an important priority today. In this direction, a well edited scientific story helps to elevate public understanding of that issue which is otherwise difficult to comprehend.

In the present scenario, there is a increasing demand for science writers and science editors who could effectively bridge the gap between the domains of science and the general public, by transforming/ metamorphosing the tough scientific information generated in different centres of learning worldwide into simple, easy-to-comprehend scientifically rich content that makes not only interesting reading but also enthuses its readers by inducing curiosity to know more about that subject.

There is surely no dearth of people in our country who have both a science background and interest in communicating their knowledge by means of print/electronic media. Tapping such manpower is of concern today as by offering them specialised training courses in science and technology communication, it would be possible to create a pool of good science editors/ science writers who can fill the existing void as the interface between research scientists and the general public.

Main contents

Needless to say, a good science editor offers selfless service and acts as an essential interface between the author who initially contributes a scientific story and the audience/ target readership that finally gets to read that science write-up. While editing, a science editor must exercise great caution with regard to making alterations in the text, as any errors remaining therein would only reflect on his/ her editing abilities. On the contrary, all credit of having written a good story, invariably, goes to the original author. Although it sounds to be quite unfair, but the art of good editing bestows on the person a rare quality of being completely unselfish about making his/ her specialised services available with the ultimate aim of promoting science and technology in the society. Surely, a science editor, in most cases, is a good science writer as well and the driving force behind his/ her editing/ writing skills is the 'passion' to take the message of science far and wide.

To be able to edit a scientific story effectively, it is important that the editor has a sound science background so as to understand the importance of the write-up and the basic message that is to be conveyed. Lack of understanding of the subject matter would be a major hindrance to edit a scientific story and give it a proper shape or required thrust for its easy comprehension. Secondly, for a science editor, it is equally important to have a good command on the language in which the script is written. Communication skills are, in fact, very important for weeding out both technical and grammatical errors in a write-up thus polishing it and making if fit for final printing. In other words, for bringing improvements in a scientific story a science editor, just like a good science writer, has to have the dual qualities of having a strong foundation in a scientific discipline and the skill for communicating in a written language. This two-fold ability of a science editor/ science writer is quite akin to the two different faces of the same coin.

Techniques/ principles

To produce an error free final draft of a scientific write-up, it is important to subject it to a serious editing process which, is basically it's thorough screening and subsequent modifications involving the following parameters :

1. Focus on searching any glaring technical/ conceptual errors

In the very first reading of the script, it is essential that while it is being looked at only cursorily, the editor's prime focus must be to identify the presence of any glaring technical/ conceptual errors about the subject. The errors which, appear most frequently are to be eliminated first, then checking for less obvious errors. A casual browsing for the script gives an idea of the contents covered in the write-up and basic scientific message conveyed through it.

2. Check grammar thoroughly

While going through the draft more carefully, attention must be paid to the grammar and all grammatical errors must be rectified, as those pertaining to wrong usage of subject/ verb or abrupt shifting of tenses, etc. Suitable words/ terms and reformed phrases/ sentences must be incorporated to improve the readability wherever needed. It is, therefore, essentials that a science editor must have a clear knowledge of the basics of grammar.

3. Proper organisation of data is the key

A more serious reading of the script would then throw light on the basic organisation of data. In a well organised script, a common thread runs through the entire text, which beautifully connects its various parts and relates them to each other. The basic outline on which the story is constructed must be checked for its technical accuracy and its organisational plan. The overall design must follow a meaningful direction through which, a clear pattern of information having singularity of purpose must emerge. Any distracting information that may deviate readers' attention must be deleted straight away or shifted, if necessary, to a more appropriate place in the script. Similarly, if there are any jerks in readability of the text, pointing to some missing links between sentences or paragraphs, appropriated words/ sentences as connecting links must be incorporated for making the flow of the text more smooth and easy reading. These changes must, however, be done without disturbing the original style of the script, unless and until a script is extensively edited whereby major chunks of matter are either rewritten or large portions of the text are deleted.

As a part of effective organisation, an editor must be able to visualise the broad overview of the write-up as well as be able to take a close-up look at individual details of different portions of the text. The interrelation of the main theme of the story and its individual parts must clearly emerge in the edited version. In other words, individual components of the text must be able to connect and relate with each other giving a unified vision of the main focus or thrust of the scientific write-up. While this organisational pattern of the write-up is being carefully analysed, it is important that a science editor keeps in mind the hierarchical structure that classifies the given ideas and scientific facts according to their level of generalisation. This basically takes the pyramid structure where the concept to be explained is at the top of the pyramid, which can be then divided into its individual components and described after the main concept has been touched upon. Further, details on the subdivision of these components can find place in the script. For example, if an article describing the versatility of vaccines has to be given proper shape, then the main concept of what vaccines actually are and how they endow the human body with the power to raise a counter attack against an invading pathogen must be clearly explained.

Next, the vaccine formulation techniques, both conventional and modern methods of devising vaccines, can find a suitable place in text. This could be part of the main text or may be given in separate boxes for greater clarity and emphasis. The superiority of genetic engineering methods over conventional techniques to formulate vaccines for hitherto unconquerable diseases could be touched upon as the story develops. Details of developing modern vaccines by applying various biotechniques could be given in appropriate format keeping in view the target audience. The fact that vaccines not only provide protective immunity but could also have a therapeutic potential, like leprosy vaccine, may be focused as yet another component of this article. Details on the different existing leprosy vaccine could thus find a place now. Therefore, it is important to organise a write-up in such a way that the sequence of data provided is not only logical and linked properly but it must also follow a distinct hierarchy of scientific facts/ information where the main theme of the story clearly stands out and does not get diffused in jumbled up information, till the very end of the story. Organising ideas into meaningful clusters and identifying how these cluster are related is, in fact, the key to a good popular science story and this is what the editing process must be based upon.

4. Incorporate essential data

In case a science write-up lacks clarity due to lack of essential information, then necessary data on the subject must be incorporated in the text. Any missing information, which could add to the topicality of the story making it more relevant for the present times, must be incorporated at a suitable place in the script.

5. Remove information overload

While it is essential to incorporate necessary data to update a science write-up making it topical and contemporary, it is equally important to weed out superfluous information or highly technical data, which only add 'ambiguity' to the text.

Information overload in the form of long boring details about an otherwise dull subject would undoubtedly put off readers' interest in the story and, thereby, defeat the very purpose of writing it.

6. Remove redundant matter

Unnecessary, careless repetition of data must be strictly avoided in a science write-up. Therefore, all redundant matter placed unconsciously in the text, must be deleted straight away as it only adds to confusion, monotony, and disturbs the main focus of the story.

7. Remove circuitousness in presentation

To make scientific information clearly understandable, it is important that it must be presented in a clear and concise manner. Presentation of data in a circuitous style would mask the main theme or focus of the write-up and resultantly, it would not be able to attract readers' attention. So, to remain focussed on a given topic, it is essential to put the facts in a simple and straight manner without explaining them in a round about way, which invariably distorts their clarity and sometimes, even the exact meaning of what is being conveyed.

8. Appropriate paragraphing is important

While dividing a script into paragraphs, it is important to keep the overall organisational design of the article in mind as paragraphing basically organises the script into different points. A new paragraph acts as a visual cue for the readers that signals the beginning of a new thought unit. This is more evident if indentation at the beginning of a paragraph is given.

Just as sentences are meaning units formed by grouping words/ phrases, paragraph are groups of sentences that convey some related points. Similarly, a couple of paragraphs may be gathered to form major subdivisions of a script.

Long paragraphs are normally formed while explaining complex scientific facts. But they certainly make readers concentrate for long, which may sometimes bog readers down, declining their interest in the subject being discussed. Imagine a page of text with only a single paragraph. Would it not be boring to read through such text, as it would reflect on the subject's complexity? On the other hand, formation of several short paragraphs would only confuse readers as it may lead to discontinuity/ fragmentation of readers' concentration on that subject. Therefore, if a script has too long paragraphs or single-sentence paragraphs, they must be organised into average paragraphs, of about 100-150 words, giving thrust on definite points in a meaningful way. Moderately long paragraphs could be formed when a given point needs to be explored in greater details for the purposes of clarity. Shorter paragraph are generally used while summarising about information mentioned previously.

9. Create easy flow in text

Another major element of a well edited script is the easy flow of matter. This is reflected in the formation of simple, non-circuitous sentences, linking of groups of sentences to paragraphs that lay emphasis on definite points and further linking consecutive paragraphs. The idea is to avoid jerkiness in the flow of matter, which often occurs by jumping from one point to a completely unrelated point without a connecting link. To provide necessary fluidity/continuity in text, it is important to make use of linking words and phrases known as 'transitional expressions'. For example, some commonly used words to bring continuity in text are : Similarly, Also, Further, Besides, Indeed, In other words, Moreover, In addition to, Again, Secondly, etc. For comparing two contrasting issues, the linking words that are in common usage are : However, In contrast with, Nevertheless, On the other hand, Yet, etc. Transitional words for summing up the given data include - In conclusion, To sum up, In a nutshell, In brief, Lastly, Finally, etc. Other commonly used linkers/ connectors in text are - Therefore, Thus, Hence, For example, In fact, Resultantly, Consequently, etc. Good scientific editing is an art whereby appropriate transitional words/ phrases are employed, wherever necessary, to put together disjointed pieces of text in a meaningful and rational sequence.

For the sake of simplicity, the flow in text could be compared to the flow of water in a river and therefore, reading a script is similar to paddling a boat on the river. Obviously, if the water flows moderately fast and without turbulence, one can paddle safely and can enjoy the trip. Whereas, if the flow of river water is very slow paddling becomes dull and boring and in case it is highly turbulent, navigation becomes difficult and unsafe. The hallmark of a good popular science write-up is that its flow of text must be so smooth sailing or easy to read that even uninitiated readers who have little knowledge of that subject must find it interesting.

Exercise

Edit the following sentences

  1. Safe car seats are not expensive to buy.

  2. The report is not needed at this point in time.

  3. The meeting is scheduled for taking place on Tuesday at 2p.m.

  4. This Science Congress is held during the period from January 3 to 7th January every year.

  5. Sales rose for the fourth consecutive month in a row.

  6. They wanted to establish a new colony; to think, to live, as they wished.

  7. A car stopped on a highway, it had run out of fuel.

  8. Sumeet came to Mumbai after his wife left him to work in the shipyards.

  9. Upon surveying the dam, several cracks appeared.

  10. To survey an old bridge, the equipment must be sophisticated.

  11. He reads newspapers, intending to make it his career.

  12. He knew a lot about journalism and how to apply it in his lectures.

Answers
  1. Safe car seats are not expensive.
  2. The report is not needed now.
  3. The meeting is scheduled for Tuesday at 2 p.m.
  4. The Science Congress is held every year during 3-7 January.
  5. Sales rose for the fourth consecutive month.
  6. They wanted to establish a colony of their own. It would allow them to think and live, as they wished.
  7. A car stopped on a highway because it had run out of fuel.
  8. Sumeet came to Mumbai to work in the shipyards after his wife left him.
  9. Upon surveying the dam, the engineers found several cracks.
  10. To survey an old bridge, the engineers must use sophisticated equipment.
  11. He reads newspapers, hoping to make news-editorial journalism his career.
  12. He knew a lot about journalism and how to apply his knowledge and background to his lectures.

10. Conceptualise suitable graphics

Along with editing, good pictures/ illustrations/photographs/ cartoons that act as an aid to understanding the text must be conceptualised for putting them at suitable places in the script. Further, adding catchy captions to these graphics make them more attractive for readers.

Problems and their solutions

The basic problems/ challenges faced while editing of scientific write-ups are those concerned with the editor's own writing/ editing skills. Besides, lack of knowledge of a given subject, also makes editing process difficult. Several avoidable errors would remain in the text if proper analysis of the script is not done prior to its editing. Therefore, the solution lies in providing specialised training courses in science editing, to inculcate or enhance the editorial skills of individuals, interested in this field. As science writing/ science editing is an art, it can be certainly developed and these specialised skills can be honed to perfection through constant exercise or practice of well established techniques of these skills. A keen interest in this field is also important as it helps one to understand this art better and exercise it more effectively.

Future perspective

The wonders of science are no longer restricted to their domains of origin as major strides in science and technology have brought in innumerable societal benefits, which touch almost all aspects of our lives today. As people enjoy the fruits of scientific achievements, little do they realise the science behind them and therefore, they are unable to appreciate the scientific work. In this scenario, it becomes imperative for science communicators to effectively promote scientific knowledge of the general public. The future prospects of taking up science writing/ science editing as a career are indeed quite exciting as the task of pushing forward scientific awareness in society is gigantic and requires specialised skills. Science communicators need to shoulder enormous responsibility of tapping every strata of society for spreading scientific awareness in them. These select groups of society may include the students, teachers, professionals/ specialists, policy makers, industrialists and of course, the general public. While addressing these groups, the target audience has to be kept in mind for proper dissemination of scientific information.

Science editing per se has today become a highly specialised art. Pharmaceutical companies and other multinationals have defined assignments for science editors, as publication of in-house newsletters on R&D achievements is a major task. Besides, effective marketing of new pharmaceutical products requires good science writing/ science editing skills to prepare promotional material and other documents of interest to the target buyers.

Today, science editing could even be taken up on freelance basis, particularly for assignment that could be obtained by their direct access from the internet. Several publication houses too offer freelance science editing assignments for assessing/ thorough editing of a wide range of manuscripts, targeted at different groups of readers, in all disciplines of science. Besides, a host of science magazines published by various institutions/ organisations, require editors for bringing out their magazines in a regular and periodical manner. Science editors/ reporters/ copy editors are even required by various newspapers, which bring out definite columns on science besides covering current scientific issues in their daily issues that have a bearing on society.

Summary

In a nutshell, science editing is not only a creative and highly skilled job, but it even offers lucrative assignments. Having bright future prospects, it could be certainly taken up as a full fledged career.

Through science editing one may not only earn a living but may also achieve intellectual gratification and sense of fulfilment for spreading the message of science far and wide. Societal benefits that accrue from this profession are enormous as dissemination of scientific information helps to inculcate rational thinking and scientific temperament amongst the general populace, which in turn, enhances the socio-economic status of people while boosting scientific literacy in the country.

Questions for better understanding

1. What are the major parameters to be kept in mind while editing a popular science write-up?

2. What special skills need to be acquired for effective science editing?

3. What changes have science communication undergone over the years and why have these occurred?

4. What are the basic qualities of good science editor?

5. In what ways could a well edited science write-up be different from it unedited version?

6. What is the key to a well edited science write-up?

7. Why should information overload be avoided?

8. What is the importance of paragraphing in a scientific write-up?

9. What is the importance of graphics in a scientific write-up?

10. What is the scope of science editing as a career?

Further reading

1. ‘Editing with Understanding – A Textbook & Workbook’ by Milton Hollstein and Larry Kurtz, Macmilan Publishing Co., New York,1981.

2. ‘Editing Scientific Book and Journals’ by M. O' Connor.

3. ‘Science and the Media’ by Peter Farago, Oxford University Press, London, 1976.

4. ‘The Summing Up’ by Somerset W. Maugham, Penguin Books, New York, 1946. l

Sample unedited script

A VEGETABLE GARDEN ON YOUR TERRACE

The Indian Council for Medical Research recommends that an adult human being should consume at least 300 gram vegetables daily. But the current studies show that the consumption is only 80 gram per day.

The public is now well aware of the fact that the vegetables available in the market are much contaminated with the harmful chemicals used for plant protection. The importance of a vegetable garden on your homestead lies in this aspect. But as far the cities are concerned lack of free ground space is the main impediment in having a vegetable garden. An effective solution to this problem would be the idea of a vegetable garden on the house terrace.

When the plants are grown on the house terrace there is ample provision for sunlight or shade formation by big trees. Also the practice of growing, only a fixed number of plants in a confined area of soil prevents to a great extent the interspecific & intraspecific competition for manure and water between the plants. Hence on the terrace, even with average management the plants will grow vigorously and give good yield.

The facilities needed for farming on terrace include plant pots or polythene bags of empty cement or fertilizer bags, water source and growth medium for the plants. Empty cement or fertiliser bags are the least expensive and most convenient. It has to be kept in mind that the preparation of an adequate potting mixture as growing medium for the plants is necessary. Sand, soil and powdered cow dung mixed in 1:1:1 proportions is the best one.

If polythene cover is used for growing 5 or 6 holes for drainage are to be made on either side. Such a measure is noted in the case of empty cement bags as they have numerous holes throughout. In the case of pots, there should be one or two draining holes at the bottom and they have to be covered using tile pieces, before filing the potting mixture. Alternatively in the case of polythene bags, coconut fibber or gravel can be used to cover the holes.

If plastic bags are used, the bags have to be folded inward at the top to a few inches. Then sand has to be filled to a thickness of 2 inches. Over this the potting mixture is to be filled so as to reach about 1 & 1/2 feet height and 1 feet perimeter. Pushing in the two sides of the bags at the bottom will make the base circular and prevent the base from topping. The filled bags can be supported against the parapet wall of the terrace with adequate spacing in between.

It has to be noted that while selecting varieties for growing on the terrace, yield and pest resistance are to be given importance. Such good yielding and disease resistant varieties can be obtained from the College of Agriculture, Kerala University and Seed production centres of Agricultural department.

Experiences have shown that the SWETHA variety of Bringal, WALA variety of Chilly, ARUN and KANNARA LOCAL varieties of Amaranthus are capable of providing good yield when grown on the terrace.

The seed of Bhindi, Cowpea, Bitter gourd and Snake ground can be sown directly on to the bags at the rate of 3 or 4 seeds per bag. Upon germination, one or two healthy and vigorous seedlings have to be retained. Proper shading has to be provided for the seedlings during summer season. For trailing plants like Cowpea, Bitter gourd and Snake gourd pandas are to be provided.

Manuring

As far as possible go in for Organic farming. Dried cow dung of poultry manure of vermicompost can be, added, handful to each bag.

At an interval of two weeks, 7 : 10 : 5 fertilizer mixture can be given at the rate of one teaspoon per bag. Bone meal can be used at times. Proper care has to be taken to prevent the fertilizer from falling on leaves and stem. After addition of manure, the surface soil around the plants has to be stirred a little.

Neem cake and Ground nut cake can very well be used as manure. Also this increases the population of beneficial micro organisms in soil antagonistic to disease producing fungi and thus avoid diseases. Also the neem cake inhibits the population of root-attacking nematode pests in the soil. Dried algal material seen in plenty during rainy season can also be good manure. Also the fallen leaves can be collected and used as leaf manure.

Irrigation

Since there will be plenty of sunshine and higher temperature over the terrace, it is necessary to provide adequate irrigation for the plants. It is best to sprinkle water in small quantities in morning and evening. If water tank is present on the terrace water can be made available though out the year.

Plant care

The weeds and pests have to be hand picked as and when they are noticed and destroyed. Apart form this the infested or infected plant pots have also got to be destroyed. Tobacco emulsion can be used to control Aphids, bugs and Caterpillars. Likewise, Neem oil emulsion is sufficient to destroy the sucking pests which attack Ladies finger, Brinjal and Bitter gourd.

After harvesting the vegetables form 1 bag, some other vegetables can be grown for once before changing the soil.

Precautions

To prevent leak form the terrace, spread a Polythene sheet on the terrace and keep the bags on that. Reduce the quantity of soil and thus the weight by using coir pith. To conserve water, fix drip irrigation using disposable saline bottles. As far as possible, try to reduce usage of chemical fertilizer in the terrace garden.

Edited version

TERRACE GARDEN

Have you heard of a vegetable garden on the house terrace? Yes, it is the lack of free ground space which compels man to exercise their gardening skills on the terrace of the house. Plants grow quite well on the house terrace due to the ample provision of sunlight, besides as only a fixed number of plants are grown in a confined area of soil, there is no inter-specific and intra-specific competition for manure and water among the plant species.

All that you need for farming on terrace

  • Plant pots/ polythene bags/ empty cement or fertilizer bags

  • Growth medium (an adequate potting mixture as growth medium for plants can be prepared by mixing sand, soil and powdered cow dung in the ratio 1:1:1)

  • Water source

  • Organic manure

If polythene bags are used for growing plants then about 5 or 6 holes must be made on either side for drainage. Coconut fiber or gravel can be used to cover these holes. Such a measure is not needed in the case of empty cement bags. In case of pots, there should be one or two drainage holes at the bottom and they must be covered using tile pieces, before filling the potting mixture. First, sand is filled in the bags/ pots to a thickness of about two inches. Over this, the potting mixture is filled to about 1.5 inches below the upper edge of the container.

Normally those plant varieties are selected for growing on the terrace which are high yielding and are resistant to pests. It has been seen that the Swetha variety of brinjal, Ujwala variety of chilly and Arun and Kannara varieties of Amaranthus are capable of providing good yield when grown on the terrace. About 3 or 4 seeds of a particular plant species, like ladyfinger, cowpea, bitter gourd and snake gourd, are generally sown per pot/ bag. However, upon termination, one or two healthy seedlings are retained. Proper shading must be provided to the growing seedlings during summer season. It is also necessary to provide the plants adequate water.

Organic manures like the dried cow dung, poultry manure or vermicompost is added, about a handful to each bag/ pot. Bone meal, neem cake and groundnut cake can also be used as manure. Organic manure is preferred as it increases the population of beneficial microorganisms in soil. Neem cake especially inhibits the population of root-attacking nematode pests in the soil. Dried algal material seen in plenty during rainy season can also be used as good manure. Also, the fallen leaves can be collected and used as leaf manure.

Proper care of the growing plants is essential for which the weeds and pests could be hand-picked as and when they are noticed and destroyed. Apart form this the infested or infected plant pots must be destroyed. Tobacco emulsion can be to used to control aphids and caterpillars. Neem oil emulsion is, in fact, sufficient to destroy the sucking pests, which are known to attack ladyfinger, brinjal and bitter gourd. After harvesting the vegetable from one bag/ pot, some other vegetables can be grown before changing the soil.

Useful Tips

  • To prevent leakages form the terrace, spread a polythene sheet on the terrace for placing the bags/pots.

  • Reduce the quantity of soil by using coir pith.

  • To conserve water, fix drip irrigation using disposable saline bottles.

  • As far as possible, try to reduce usage of chemical fertilizers.

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